{"id":2214,"date":"2017-10-10T17:51:24","date_gmt":"2017-10-10T17:51:24","guid":{"rendered":"https:\/\/www.betterimpact.com\/trialguide\/5-creating-volunteer-activities\/"},"modified":"2019-05-27T19:43:07","modified_gmt":"2019-05-27T19:43:07","slug":"volunteer-activities-create-an-activity-part2","status":"publish","type":"page","link":"https:\/\/www.betterimpact.tv\/VI-trialguide\/volunteer-activities-create-an-activity-part2\/","title":{"rendered":"5c &#8211; Volunteer Activities &#8211; Create an Activity &#8211; Part 2"},"content":{"rendered":"<p style=\"text-align: center;\"><iframe loading=\"lazy\" src=\"https:\/\/player.vimeo.com\/video\/298435973?autoplay=1&amp;autopause=0\" width=\"1280\" height=\"720\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><br \/>\n<a class=\"maxbutton-38 maxbutton maxbutton-back-va-create-and-activity-part-1\" href=\"https:\/\/www.betterimpact.tv\/vi-trialguide\/volunteer-activities-create-an-activity-part1\/\"><span class='mb-text'>BACK<\/span><\/a>\n<a class=\"maxbutton-39 maxbutton maxbutton-next-va-create-and-activity-part-3\" href=\"https:\/\/www.betterimpact.tv\/vi-trialguide\/volunteer-activities-create-an-activity-part3\/\"><span class='mb-text'>NEXT<\/span><\/a>\n<div id=\"accordions-2970\" class=\"accordions-2970 accordions\" accordionsdata={&quot;lazyLoad&quot;:false,&quot;id&quot;:&quot;2970&quot;,&quot;event&quot;:&quot;click&quot;,&quot;collapsible&quot;:&quot;true&quot;,&quot;heightStyle&quot;:&quot;content&quot;,&quot;animateStyle&quot;:&quot;swing&quot;,&quot;animateDelay&quot;:1000,&quot;navigation&quot;:true,&quot;active&quot;:999,&quot;expandedOther&quot;:&quot;no&quot;}>\r\n                    <div class=\"items\" >\r\n        \r\n                <div post_id=\"2970\" itemcount=\"0\"  header_id=\"header-1540562235218\" id=\"header-1540562235218\" style=\"\" class=\"accordions-head head1540562235218 border-none\" toggle-text=\"\" main-text=\"STEP BY STEP INSTRUCTIONS\">\r\n                                            <span id=\"accordion-icons-1540562235218\" class=\"accordion-icons\">\r\n                            <span class=\"accordion-icon-active accordion-plus\"><i class=\"fa fas fa-chevron-up\"><\/i><\/span>\r\n                            <span class=\"accordion-icon-inactive accordion-minus\"><i class=\"fa fas fa-chevron-down\"><\/i><\/span>\r\n                        <\/span>\r\n                        <span id=\"header-text-1540562235218\" class=\"accordions-head-title\">STEP BY STEP INSTRUCTIONS<\/span>\r\n                                    <\/div>\r\n                <div class=\"accordion-content content1540562235218 \">\r\n                    <h4><span style=\"color: #000000;\">Now that you have created your Activity Category \u2013 you can add your first <em><strong>activity<\/strong><\/em>. <\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>1. Run your mouse over the green options icon and click New Activity.<\/strong><\/span><\/h4>\n<h4><span style=\"color: #000000;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2714 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Picture1-27.png\" alt=\"\" width=\"974\" height=\"249\" \/><\/span><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>2. Enter your Activity name.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>3. Select the category from the list.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>4. Select default for the application form.<\/strong><\/span><\/h4>\n<h4><span style=\"color: #000000;\"><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2448 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-2.24.24-PM-e1524252596360.png\" alt=\"\" width=\"838\" height=\"178\" \/><\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>5. Leave the \u201cActive\u201d box checked (activities not marked as active won\u2019t be visible to volunteers and won\u2019t appear on most of your admin screens).<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>6. Check the allow hours logging box if you want volunteers to be able to log their own hours.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2449 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Active.png\" alt=\"\" width=\"838\" height=\"48\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong> 7. Enter a pre-assigned description (information about the activity that will be seen by those who are thinking of signing up for a shift).<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2715 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Picture7-6.png\" alt=\"\" width=\"974\" height=\"272\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>8. Enter a post-assigned description (detailed information for those assigned to the activity or one of its shifts).<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2451 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-2.25.26-PM.png\" alt=\"\" width=\"820\" height=\"271\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>9. Add Internal Notes or additional information about the activity that will only be visible to administrators.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2452 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-2.29.00-PM.png\" alt=\"\" width=\"817\" height=\"270\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>10. Click the [Next] button.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2453 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-2.29.46-PM.png\" alt=\"\" width=\"151\" height=\"48\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>11. Choose from five schedule options (Recurring, Disjointed, One Time, Seasonal or Unscheduled) by clicking on the options at the top of the schedule tab.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2454 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Schedule-Types.png\" alt=\"\" width=\"502\" height=\"45\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>12. Enter the required information i.e. dates, shift start times, end times, etc.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2732 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-05-07-at-2.35.01-PM.png\" alt=\"\" width=\"958\" height=\"342\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>13. Click the [Next] button.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>14. Select which volunteers can see your Activity (if they can see it, they can sign up for it):<\/strong><\/span><\/h4>\n<h4><span style=\"color: #000000;\"><strong>\u2022 Only volunteers who are signed up, assigned or on the backup list<\/strong><\/span><br \/>\n<span style=\"color: #000000;\"><strong> \u2022 Visible to all volunteers who are: Only volunteers with the status you select (and optionally with the qualifications for the activity)<\/strong><\/span><br \/>\n<span style=\"color: #000000;\"><strong> \u2022 Public: All of your volunteers can see the Activity (activities that require your volunteers to be \u201cvetted\u201d should probably not be set with \u201cpublic\u201d visibility)<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2456 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-3.06.59-PM.png\" alt=\"\" width=\"797\" height=\"209\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>15. Self-Scheduling: select if you would like to automatically assign volunteers when they sign up for the Activity (based on their status and qualifications). If this is not checked, administrators will need to manually assign volunteers who have \u2018signed up\u2019.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2457 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Screen-Shot-2018-04-20-at-3.07.50-PM.png\" alt=\"\" width=\"481\" height=\"128\" \/><\/h4>\n<h4><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>16. Select the auto lock option to prevent volunteers from signing up when a shift is full.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong> 17. Enter the minimum number of people needed for the shift.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>18. Enter the maximum number of people needed for the shift (this will trigger the auto-lock feature).<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>19. Indicate whether or not volunteers who have confirmed their assignment can withdraw from it or remove themselves.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>20. Indicate whether you want to prevent people from signing up for a shift within a specified number of hours before it begins.<\/strong><\/span><\/h4>\n<h4><\/h4>\n<h4><span style=\"color: #000000;\"><strong>21. Click the [Save] button.<\/strong><\/span><\/h4>\n<h4><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2717 size-full\" src=\"https:\/\/www.betterimpact.com\/wp-content\/uploads\/sites\/14\/2018\/04\/Picture21.png\" alt=\"\" width=\"974\" height=\"245\" \/><\/h4>\n                <\/div>\r\n            <\/div>\r\n\r\n\r\n    \r\n                <\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2214","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/pages\/2214","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/comments?post=2214"}],"version-history":[{"count":0,"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/pages\/2214\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.betterimpact.tv\/VI-trialguide\/wp-json\/wp\/v2\/media?parent=2214"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}